Getting sponsors is not guarantee that your event will be a success, but getting the right sponsors is. Sponsors are a big deal in any event or project because they aid in providing funds for the event. This in turn benefits the organizers because the attendees are made to pay less. In other words, the event is made more affordable and therefore greater numbers can be budgeted for. On the other hand, the sponsors too gain because by sponsoring an event, it is a platform for them to advertise their goods and services and therefore benefiting the company at large. This creates some form of partnership between the organization and the sponsoring company. In order for one to land themselves a sponsoring company that will ease hosting, it is appropriate that the organization writes a well detailed, captivating and convincing proposal. Below are the guidelines on how to write a proposal for sponsorship.
Before settling for a particular company, it is essential that a reconnaissance is carried out to vet companies that have a likelihood of sponsoring your event or project. Responses from personnel of these companies will determine which companies should be written to requesting for sponsorship. Carrying out background checks on the kind of sponsorship that your esteemed sponsoring company gives is also vital since it acts as a prediction of what to expect in case your proposal is accepted.
How to write a proposal for a sponsorship
After taking your background check and settling for a particular group of company, it’s time to tackle the most technical part. This will also determine whether you will achieve all your goals or not. When writing a proposal, one should aim at making it as professional as possible. This is, how to write a proposal for sponsorship.
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The first step on how to write a proposal for event sponsorship is letter head. Your letter head of your proposal should be as formal as possible. It should also be detailed.
This section of your proposal should give details on the organization’s mission as well as the objectives of the event. Some of the details your letter head should contain include; physical address of the organization, social media pages and websites of the organization if available. In a nut shell, this section in your proposal for sponsorship should in brief give all the information about the organization to the sponsors. In case of a logo or a motto, they too should be included.
Details of the esteemed sponsor should also be include. This will justify the fact that a background check was carried out before settling for them. It will also prove how much you value their support. Quoting the company’s address is also necessary. In the recipient side, you should be specific on the person being addressed. Ghost recipients should be avoided at all costs. This is not the ‘to whom it may concern’ kind of message.
Details on your organization
When it comes to how to write a proposal requesting sponsorship, providing a detailed description of the organization is very important. The description should be able to capture the attention of the sponsor. Quoting previous events and the achievements accomplished in those events will also increase chances of winning the heart of the sponsors. These details should be transparent enough to give their relation to the event. Citing the benefits of holding the event to the society at large should also be stated.
State the benefit of the sponsorship to the sponsor
What most how to write a proposal for corporate sponsorship guides don’t tell you about successful proposal for sponsorship is this. Inasmuch as you are looking for funding from your sponsor, they too need to benefit from the deal and there is no better way to capture this than through your proposal. Ensure that your letter states the benefits the sponsorship package brings to the sponsor’s table at the end of the day. As stated, this is a form of symbiotic relationship, so both parties should benefit. Clearly stated benefits will get the sponsors more convinced to want to be part of your gig. An example is an organization seeking sponsorship from a book publishing company, to hold a children’s fun day. Stating benefits such as creating a platform for the publishing company to market their products is convincing enough to get the organization sponsored.
If you have been wondering how to write a project proposal for sponsorship then here you have your answers. Note that how well you write this document determines whether you get the funds or not. Let our how to write a proposal for sponsorship with examples manual be your guide in this endeavor.