How to write a letter of intent: format, tips and examples

How to write a letter of intent: format, tips and examples

Writing a good letter of intent can work to your advantage, especially if you do a proper job. This is a letter that works just like the cover letter and should be attached to the resume. The letter should contain a few things including all the meaningful credentials that you have, especially if they may interest potential employers. Make a point of showing off your writing skills in this letter. Great letters of intent are short and precise, although this may not be the easiest thing to do especially if your credentials are worthwhile.

letter of intent

SOURCE: unsplash.com
Source: UGC

You can set yourself apart from other job applicants by showcasing your excellent writing skills in the letter of intent that you write. Have you ever asked yourself at some point: What is a letter of intent for a job? If so, this means that you should consider learning the skill as it will work to your advantage. The following are simple steps that you can follow when writing a good letter of intent.

How do I write a good letter of intent?

It is simple, really. There are things you need to note before you even begin writing the letter, then move to the actual writing and the final step would be all about proofing the letter. If you stick to the following guidelines, chances are that your letter of intent will serve its purpose effectively.

What to do before you start writing

letter of intent

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Source: UGC

You need to begin by reading the instructions carefully. Anything that requires a letter of intent, be it an application, a proposal or a specific procedure, comes with a set of instructions that point out the requirements that must be included in the letter. You should scrutinize the instructions and review them before you commence writing. It is important that you visit the website of the organization, whether school or business entity. In the event that there is no relevant info available, make a call to get it.

The next thing you need to do before you begin writing is to be clear with who receives the letter of intent. It is possible to get this information online. In case you cannot, call the organization. The bottom line remains that you have to address the letter to a specific recipient if you are to make an impact. It would be an added advantage if you know the name of the recipient as well. Remember the end goal is to impress the panel and knowing their names shows that you have excellent research skills.

Pen down the content you want included in your letter of intent. Have a notebook and write down some of the basic, yet important information that must be included in the letter. These include :

  • Personal information
  • Your achievements, and your experiences such as instances where you overcame hurdles,
  • Your rewards and awards, if any, and finally
  • Your success stories.

Organizing this information in a manner that is relevant to your application will work to your advantage. From the details described above, one can tell that a letter of intent is a bit more comprehensive in comparison to the cover letter. It touches on the objectives that a cover letter would but also goes further to define your career objectives. From your letter of intent, those reading can gather a lot about your career experiences, leadership roles, and attributes that make you unique.

READ ALSO: Best resignation letter samples and templates

Actual writing

Once you are prepared as described above, the next move would be to write the letter. Whether you are doing a letter of intent for a job or are more focused on writing a perfect letter of intent for business, the basics are the same.

First, you need to introduce yourself. This is something that cuts across all types of letters of intent. After all, it is the main reason for writing the letter anyway. Depending on whom you are writing to, your introduction may differ. If you are writing to a college of higher learning, be sure to mention your current school and the level of study that you are in. By now chances are that you already answered the question, what is a letter of intent for a college? If you are writing a letter of intent for a job offer or a business, mention the employer/ career field or organization where your interests lie. Include the time too.

Great letters of intent are very personal. This means that you should ensure that it specifically addresses the organization to which it is being addressed. In case you are applying to a university or college, then you must mention why the specific school is the ideal choice for you. For businesses where you are writing a letter of intent for a business proposal, be sure to point out your specific skill set that the company you are interested in will find valuable.

With such a thorough introduction, the next step would be to get into specific details. This is the bone of the matter. This letter of intent should be one that sells your skills to prospective employers, school or even business partners. You need to make it good. For this reason, set aside a few paragraphs for this. This is the chance to show and prove that you are adequately suited to fit into the program.

Begin by saying why you chose to write the letter. This covers the areas on how you learnt about the opportunity, your reasons for interest and excitement and finally why you think the recipients of the letter are a great outfit for you and not their competitors.

Also, mention your credentials. You are advised not to hold anything back. Explain why you should be considered for a program for instance if you are applying to a school. It is better to use real examples of your own experience at work. Mention areas of proficiency such as computer and languages. However, be careful to mention those things that are relevant to your application. List your accomplishments in bullet form if you do not want to write them in a paragraph.

Use some flattery for the recipient. You need to make them feel valuable which is why you settled for them despite numerous other options being available. You need to point out why you feel the position is appealing to you and how your specific skills will be an excellent fit. Do this in moderation, especially the flattery part, lest it comes out as fake.

Conclude the letter by requesting a response from the recipient. You must be polite with this one though. Make it clear that you are looking forward to being invited to an interview with them. Leave your official contact information just in case you may be contacted. It is also a great idea to make follow up. It is never wrong to cover all the bases within your reach.

So, what happens after the letter is written?

In case you are the person that must do a first draft, this is your chance to write a final and refined copy of the letter of intent. Check out for spelling errors and capitalization mistakes. Check the paper properly that it is an excellent piece all through. You may need to ask yourself if there is a need for restructuring to make the paper gel better. It has to be impressive anyway.

Editing and proofreading is the next thing you ought to do once you settle for a final draft. Take some time away from the letter writing process before you proofread. You need the break to allow you to cool down in such a way that you will be able to see the mistakes clearly. Editing needs to be thorough and ruthless to omit errors that would otherwise interfere with the readability of the letter. If possible, bring in a different person to read through it. Chances are that the other set of eyes will see the repetitions and other minute errors you have missed.

Once you are satisfied that your letter of intent is what you want it to be, submit it together with other documents that are required. Make sure you follow the direction given to you by the company or organization that you are addressing.

Sample letter of intent

letter of intent

SOURCE: unsplash.com
Source: UGC

Now that you understand how to write a letter of intent and have a few tips to improve your skills, the only thing left is to see a sample of an actual letter. You can decide to follow a template and fill in the necessary relevant details or write the letter from scratch. Either way, you can do a great job with an example to model on.

JobTech Company,

P O Box, 7234,

Accra.

Dear JobTech team,

My name is James Smith, and I am writing to you today to submit my resume for consideration on your Sales and Marketing teams. As a proven leader with more than a decade of beating aggressive sales goals and working with diverse teams to produce great results, I am very interested in opportunities to bring that experience and growth to JobTech.

With 12 years of experience in Sales and Marketing in a variety of different roles (from an all-hands-on-deck startup to a Fortune 500 company), I know I can bring a strong, customer-oriented strategy to your company. Since graduating with a B.A. in Marketing from Benjamin Franklin University in 2005, I’ve built my career on using customer data and strategic campaigns to get results.

Most recently, as Sales Leader at Career Industries, my innovative sales strategies and overhaul of our social media lead generation program increased widget sales by more than 200% from 2013 to 2016. While my time at Career Industries has been a valuable experience, I’m ready to move on and grow into a senior management position that better blends sales, marketing, and innovative strategy. Based on JobTech’s commitment to being on the cutting edge of widget sales, I believe my skills and background jibe well with that mission.

I look forward to talking with you about my qualifications, and potential opportunities with JobTech. I am attaching my resume. If you have any questions, please don’t hesitate to reach me at J_Smith@emaildomain.com. Thank you for your time and consideration!

Regards,

James Smith

This example is one of the best ways to write a letter of intent in one page. It captures every relevant thing that ought to be included and will definitely get the recipients thinking about you. Every good letter of intent should be enough to show the recipient of the letter the kind of person that you are. Give it your best and you will not regret.

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