How to write a leave application for school
Several reasons may demand that a student be away from school, which is why knowledge of how to write a leave application for school is essential. Whether a student is seeking for the leave or the parent/guardian is writing on behalf of their child, composing the letter the right way is fundamental. So, how is it written, and what points should you include to get the request granted?
Source: UGC
Depending on each institution, a school leave letter may be written and addressed to the principal or class teacher to inform them about a student’s absence in school for a limited period. While the parents or guardians are always encouraged to write the letter, occasionally, a student may find himself or herself in the position of writing it.
How to write leave application to principal
Before you decide to write your school leave letter, ensure that you have a compelling reason(s) for doing so. Once you have determined the purpose of writing, the following are essential tips to consider.
1. Tone of voice
The way you will write to your friends or loved ones is not the same way you will write to your principal. By now, you should have already known that the letter is formal, and so, the rules that apply when writing a formal letter applies to this form of a letter. Therefore, make sure that you are polite.
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2. Clarify your reasons
Assumptions might be costly. Make sure that you clearly state the reasons why you are seeking leave. The reason for this is that your principal is not likely to approve any leave letter for school if the reasons are not convincing enough.
3. Be concise
When writing this kind of letter, you don't have the freedom to be wordy. It would be best if you are straight to the point. Summarise what happened that is prompting you to write.
4. State the number of days you want
When drafting your letter, after stating your reasons, you also need to state specifically the number of days you hope to be away. With that, the principal can make an informed decision as to whether to grant you the total days you are asking for or reduce it if he or she eventually considers your reasons as being genuine enough.
5. Revise after writing
After you have written your letter, don't assume everything is in order. It is advisable to read through again, and even aloud, if possible. This is essential because your message must be free from any grammar issues, and also, you have to write in an easy-to-comprehend manner.
Note that if you are writing the leave application to principal as a parent or a guardian, you need to state your relationship with the child in it.
Source: UGC
Format for writing leave application for school
Once you have defined the purpose of writing the letter, the structure should follow the outline below:
- Your address
- The date in which you are writing the letter
- The institution's address
- Salutation
- Subject/title of the letter
- Body (comprising of introduction, content, and conclusion)
- Complimentary close
- Signature
- Full name
READ ALSO: How to Write an Application Letter for Any Position Without Experience
Template for leave letter application from school
To help you when crafting your leave application in school, here are two samples that can guide you, depending on the category you belong to:
Sample 1 - application for leave of absence from school by parents
423, Kofi Abandiwana street,
Volta region,
Accra.
23rd of September, 2019
The principal,
Bekes-Steves Comprehensive High School,
23/24 Haile Selassie Avenue Ridge,
Private Mail Bag 118
Ministries Post Office
Accra - Ghana
Dear sir/madam,
Three days application for leave of absence from school
I am ___full name of the writer___, ___name of the student and your relationship with him/her___. I write to kindly request that Joseph will be away from school for the next three days, starting from ____date___ to ___date___. This is due to an important yearly family meeting that he needs to attend outside town.
I will appreciate if the request is granted.
Thank you for your positive response.
Yours truly,
(sign)
(Your full name)
(Phone number)
Source: Depositphotos
Template 2 - application for leave in school by student
As a student, it may prove challenging asking for leave of absence from school, but that should not stop you from asking if there is a need for it. Here is a template that you can follow when writing.
423, Kofi Abandiwana street,
Volta region,
Accra.
23rd of September, 2019
The principal,
Bekes-Steves Comprehensive High School,
23/24 Haile Selassie Avenue Ridge,
Private Mail Bag 118
Ministries Post Office
Accra - Ghana
Dear sir/madam,
Three days application for leave of absence from school
I am ___full name___, a ___class student ___. My cousin's wedding will be holding on ___date___ at ___venue___ which demands my utmost presence at the occasion. I write to kindly request that I will be away from school for the next three days, starting from ____date___ to ___date___.
I will appreciate if my request is granted.
Thank you for your positive response.
Yours faithfully,
(sign)
(Your full name)
Although it is discouraged that a student should be absent from school, there are times when their absence may be inevitable. As a result, it is good to learn how to write a leave application for school. Whether you're a parent/guardian or a student, the points mentioned above should come in handy.
YEN.com.gh shared tips on how to write an application for admission in school. Among other things, the post contains steps for drafting your letter as well as the correct structure. So, if you are seeking admission into a citadel of learning and don't know how to compose your application, these tips will prove invaluable.
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Source: YEN.com.gh
