Top 20 professional email closing lines and phrases (with examples)
Email closing lines are the final remarks in an email, providing a courteous and clear end to your message. These lines are crucial as they set the tone for the recipient's last impression and often include a call to action. Well-crafted email sign-offs can enhance communication, ensuring your message is received positively and encouraging a prompt response.
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TABLE OF CONTENTS
- Email closing lines
- What is a good closing line for an email?
- 1. Sincerely
- 2. Best wishes
- 3. Regards
- 4. Thanks for your consideration
- 5. Best
- 6. Thank you
- 7. Peace
- 8. Yours truly
- 9. I appreciate your [help, input, feedback]
- 10. Best regards
- 11. Warm regards
- 12. Thanks so much
- 13. Hope this helps
- 14. All the best
- 15. Your name
- 16. Email signature lines
- 17. Have a great day!
- 18. Thanks a bunch
- 19. Chat soon
- 20. My email arrived before your coffee
- How do I end an informal email?
- What should I say at the end of an email?
- How do I close an email professionally?
Emails are crucial in your daily lives, facilitating communication in both personal and professional contexts. You need to understand how to end your email in whatever capacity. There are various email closing lines, from formal and professional to casual and friendly, each suited to different environments.
Email closing lines
Email sign-offs or closing lines are essential for nearly all types of emails. They play a vital role in business communication, making it important to use an appropriate sign-off as part of good email etiquette. If you are wondering how to close an email, here are things you must consider:
- Tone
- Context
- Clarity
- Contact information
- Personal touch
- Call to action
What is a good closing line for an email?
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A good closing line for an email is concise, respectful, and aligned with the overall tone of your message. It should leave a positive impression and make the recipient feel appreciated or valued. The closing line helps to summarise your email's purpose and often includes a courteous remark or a call to action. Here are a few examples:
1. Sincerely
The word "Sincerely" reflects a formal tone and is ideal for ending business communications. Knowing how to end an email professionally is crucial as it's a classic way to leave a positive impression.
Thank you for your time and assistance with this matter.
Sincerely,
[Your name]
2. Best wishes
Best wishes is a warm yet professional way to sign an email. It balances formality and friendliness, making it suitable for various contexts. This email signature line is perfect when you want to express goodwill.
I hope this information helps and look forward to hearing from you soon.
Best wishes,
[Your name]
3. Regards
Using Regards is a straightforward and professional way to end an email. It's a versatile sign-off that works well in formal and semi-formal settings. It shows respect and closes your email on a positive note.
Please let me know if you need any further details.
Regards,
[Your name]
4. Thanks for your consideration
This is a thoughtful and appreciative way to close an email. This professional email closing line is ideal when you're requesting something. It highlights your gratitude and respects the recipient's time and effort.
Thank you for reviewing my application. I look forward to the possibility of working with your team.
Thanks for your consideration,
[Your name]
5. Best
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This is another concise and professional way to end an email. It is versatile and suitable for various contexts, making it popular. This professional email sign-off is effective for formal and informal communications.
I appreciate your prompt attention to this request.
Best,
[Your name]
6. Thank you
The email closing line, "Thank you", shows appreciation and suits almost any context. It's a polite and respectful way to express gratitude.
I've attached the final draft of the report. Please review it and let me know if any changes are needed.
Thank you,
John
7. Peace
Peace is a unique and friendly way to sign an email, especially in less formal contexts. It conveys a sense of goodwill and harmony. While not traditional, this email closing line can be endearing and memorable.
I’ll be at the community centre around 5 PM tomorrow to help with the event setup. Let me know if you need anything else.
Peace,
Tina
8. Yours truly
Yours Truly is a classic and formal way to close an email. It reflects high respect and sincerity, making it useful for formal communications.
Yours truly,
Robert Jackson
9. I appreciate your [help, input, feedback]
I appreciate your help or input, which is a warm and grateful way to end an email. It acknowledges the recipient's effort and shows genuine appreciation. This email closing line is effective for expressing gratitude. It conveys politeness and encourages a sense of reciprocity and cooperation.
I’m grateful for your insights on the research paper. Your suggestions have significantly improved the quality of my work.
I appreciate your help,
Natalie
10. Best regards
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Best regards is a good option for those looking to learn how to sign off an email. It combines respect and friendliness, making it suitable for most business contexts. Using the right tone while signing off an email is important for effective communication. This professional email sign-off is widely accepted in formal and informal setups.
Thank you for considering my application. I am very excited about the opportunity to join your team.
Best regards,
Emily Richards
11. Warm regards
Warm regards is a friendly and professional way to end an email. It adds a touch of warmth while maintaining formality, making it an excellent choice for closing lines that leave the reader with appreciation and connection.
I’ve included some ideas for the marketing campaign in the attached document. Looking forward to your feedback.
Warm regards,
James
12. Thanks so much
Thanks so much convey a high level of gratitude and positivity, and it's great for expressing sincere appreciation. This versatile and friendly sign-off works well in professional and informal settings, making communication more engaging and personable.
Just wanted to say I really enjoyed our conversation yesterday. Your advice was incredibly valuable.
Thanks so much,
Olivia
13. Hope this helps
This sign-off is one of the best ways to end an email. It shows your willingness to assist and provides a positive closing. This email closing line is mostly used when offering guidance, advice, or solutions.
I’ve compiled the data you requested into the attached spreadsheet. Let me know if you need anything else.
Hope this helps,
Liam
14. All the best
All the best is a friendly and positive way to sign an email. It conveys good wishes and is suitable for a variety of contexts. This email closing line is both professional and personable. This professional email sign-off adds warmth, making communication more engaging and catchier.
Please let me know if there's anything specific you need me to prepare.
All the best,
Michael
15. Your name
Ending an email with your name is a straightforward and clear sign-off. It ensures that the recipient knows who the message is from. This simple email closing line is effective for clarity and professionalism. You can use your full name or initials.
We're on track to meet our deadline, and I'll share the final report by next week.
Cess Wonder
16. Email signature lines
Like a letter's sign-off, an email signature appears at the end of your messages, providing information about you and your contact details. It acts as a digital business card, offering your social handles, phone number, and website. A good signature usually includes your name, job title, company, phone number, address, and website link.
Please review it and provide your feedback by Friday.
John Doe
Marketing Manager
XYZ Corporation
Phone: (123) 456-7890
Email: john.doe@xyzcorp.com
Website: www.xyzcorp.com
17. Have a great day!
This is one of the best email closing lines, especially in an informal setup. It expresses a genuine wish for the recipient to enjoy their day ahead. This simple phrase adds a friendly touch to your message, leaving a positive impression and fostering goodwill.
I'm excited about the opportunities ahead and look forward to our next steps.
Have a great day!
Jennifer
18. Thanks a bunch
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This is a warm and informal way to express gratitude in an email. It's suitable for environments where you have a close or friendly relationship with the recipient, such as among colleagues or with clients you know well. This sign-off adds a personal touch in a casual setting, making it ideal for less formal communications.
Your support is much appreciated, and it helps us keep things moving smoothly.
Thanks a bunch,
Laura
19. Chat soon
Chat soon is an appropriate sign-off in environments where a relaxed and conversational tone is suitable, such as informal business communications or personal emails. It conveys a sense of anticipation for future discussions and fosters a friendly connection with the recipient.
I enjoyed our conversation today about the new project. Let's catch up later this week to finalise the details.
Chat soon,
Kevin
20. My email arrived before your coffee
This is among numerous funny email closing lines that add a touch of humour and lightness to your message. It's best suited for emails to colleagues or clients with whom you share a relaxed and friendly relationship.
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I've made some updates based on your feedback. Let me know if you need any further changes.
My email arrived before your coffee!
Daniel
How do I end an informal email?
You can use a friendly and casual closing that matches the tone of your message. You can choose a sign-off like Take care, Cheers or Talk soon. After the sign-off, add your name or initials. This approach keeps the email warm and personal, leaving a positive impression on the recipient.
What should I say at the end of an email?
It's important to choose a closing that suits the context and tone of your message. A common and versatile closing is best regards, followed by your name. This sign-off is polite and professional, suitable for most business and formal communications.
How do I close an email professionally?
You can use a courteous sign-off such as best regards, sincerely, or thank you followed by your name. This approach maintains professionalism and leaves a positive impression on the recipient, ensuring clear and respectful communication.
Choosing the right email closing lines is important for effective communication. They help leave a good impression and set the tone for further interaction. Whether formal or informal, a well-chosen closing line can enhance clarity and convey professionalism or warmth, depending on the context of your email.
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