How to write an application letter for employment in Ghana

How to write an application letter for employment in Ghana

An application letter for employment is also known as a cover letter, motivation letter, or letter of introduction. The cover letter, among other things, provides the human resource manager with a clear impression about an applicant the company is yet to meet physically. For this reason, it is essential to present a captivating and award-winning cover letter.

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application letter for employment
A cover letter is necessary because it gives you the chance to explain to an employer why you believe you are the best candidate for the job. Photo: canva.com (modified by author)
Source: UGC

Some people argue that writing a cover letter might not be necessary when applying for a job, but potential employers and hiring managers appreciate it. Highlighting your skills and achievements is like a secret ingredient to writing the best application letter for a job vacancy.

What is a job application letter?

The letter is a document written to an employer or hiring manager expressing interest in an open position. It shows your skills and why you are the most suitable applicant. Within this letter, showcase your familiarity with the company and your goals for the company when you are employed, among other things.

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How do I write an application letter for employment

Remember to attach the cover letter to your resume, for it can influence your chance of being considered for an interview. So, before you commence, these vital points on how to write an application letter for employment in Ghana are worth noting:

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1. Prepare yourself psychologically

If you have always wondered, "how do I write an application letter for a job?" First, prepare yourself psychologically before penning down your letter. Writing an attractive letter needs a calm mind, good research about the job you seek, and detailed knowledge about the hiring company.

2. Write a new cover letter for each job

It is easier and faster to use what you wrote for your last application, change a few details like the company's name, and send it off. However, creating a custom letter for each position you apply for is the best option. Employers want to see your excitement for their companies and available jobs.

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3. Use the format of a business letter

A traditional company appreciates the three-to-five-paragraph format, while a creative or startup company might go for other structures. However, stick to the traditional design if you cannot tell the hiring manager's preferred format. Also, ensure all the relevant details are included in the letter.

application letter for employment
When writing an application letter for employment, tell the hiring manager how you will help the business or company. Photo: @Prostock-Studio
Source: Getty Images

4. Sell your skills to make the letter attractive and persuasive

Tell the hiring manager how you will help the business or company. Explain how your career moved from the bottom to the current position you are holding.

Point out specific circumstances you demonstrated abilities or skills vital for the job you are applying for. More so, list those skills highlighted in the job advertisement, and do not include what is on your CV.

5. Avoid common, exaggerated, and absurd phrases

Secondly, never use phrases like, "My name is...." and "I am applying for the position as..." The company already knows this, and you'll sound inexperienced. Therefore, please do not get too sappy and keep it short.

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6. Utilize keywords

Get the keywords from the job description and use them in your letter. Then, creatively use these words in your letter to get the hiring manager's attention. It will also go a long way to show the employer that you are a good fit for the company.

7. Write short and attractive paragraphs

Wordy paragraphs are not encouraged when writing. Instead, discuss whatever you have to say using simple terms. Do not beat about the bush, and ensure your sentences are not confusing.

More so, consider what information you want to include, keeping in mind that space is limited and there are other suitable applicants. Therefore, the hiring manager might be tempted to skip some long letters.

8. Conclude properly

Conclude your letter by thanking the hiring manager and ending with a statement like, "I look forward to hearing from you at your earliest convenience." Then, sign off by using, "Yours faithfully." After you sign off, consider including a signature, and write your full name on the last line.

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9. Proofread before sending it

Employers will most likely do away with a letter ridden with errors. It is, therefore, wise for you to proofread your letter. If you have friends around, you can also ask them to read it through to help you eliminate all the errors.

How to write a formal letter for a job vacancy: What to include in each section

Potential employers and hiring managers always have some expectations when hiring. It is, therefore, wise for you to send a letter that meets these expectations. So, how do I write a short application letter? Well, the best way to follow a guide.

application letter for employment
How well you can meet the employer's expectations will increase your chance of being considered for the position. Photo: @Jane_Kelly
Source: Getty Images

A letter becomes an effective communication tool when it has logically-arranged sections. Going back to how to write application letter for a job employment, ensure that you include the following partitions:

1. Your address and contact details.

A letter of application needs to start with your contact, including your address, phone number, and email. The date should come next. If you plan to send an email instead, put your contact information after your signature at the bottom of the letter.

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2. The company's address

After giving your information, you need to provide the company's information, including the company's name and address. Therefore, skip a line before penning down this information.

application letter for employment
Research the company and job description of the available vacancy before writing the letter. It will help you note down skills you possess that match what they are looking for. Photo: @AJ_Watt
Source: Getty Images

3. Salutation

To write a simple application letter for a job vacancy, adequately address the person you are writing to. Salutation is a polite way of exchanging pleasantries with your employer. Begin with Dear sir/madam followed by their name.

Avoid writing "To whom it may concern," if you do not have the hiring manager's name. Instead, a simple "Dear Department Hiring manager" will do.

4. Body of the letter

The body should be broken down into the following parts:

  • Paragraph 1: Discuss the position you are applying for and how you knew about it.
  • Paragraph 2 & 3: Write creative facts about the information you've collected on the employer and how you will meet their needs. Usually, this should take a paragraph, but you can stretch it to the second paragraph.
  • Last paragraph: Finish strong and give a follow-up detail. For instance.
  • Complimentary close: Sign off with a polite ending, e.g., Sincerely.
  • Signature: Sign at the end of the letter.

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How to write an application letter for employment in Ghana
In this era, you look more professional when you send a typed cover letter. Therefore, write it in a notebook then review it before typing. Photo: @Nora Carol Photography
Source: Getty Images

Application letter for employment sample

Assuming you are eyeing the position of a sales manager, download and modify an application for an employment letter template online that suits your needs. Here is an example:

Peter Agyapong

Po Box 126,

21 Abelenkpe Road, Accra, Ghana,

+233 70 678 0573,

peteragyapong27@gmail.com

www.peteragyapong.com

Peter Agyapong (LinkedIn)

28th July 2021.

To:

The Human Resource Department,

Sunrise Health Foods,

Po Box 189,

37 London street, Mpatado Road,

Takoradi, Ghana.

Dear Department Hiring manager,

RE: APPLICATION FOR SALES MANAGER POSITION

I was excited to find your company's Sales Manager advisement in the Trust newspapers because my experience matches the job description highlighted in the advert.

As the current Assistant Sales Manager of The Food Corner Ltd in Accra, I have three years of experience recruiting, training, and developing sales teams. Additionally, I have generated at least $835,250 sales per year for the past two years.

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Sunrise Health Foods company is currently expanding into untapped markets within the country. Since I understand how to build lasting customer relations, meet the sales quotas, and maintain the company's reputation, my vision is to combine my diverse experience and knowledge to make a positive contribution to your company's objectives.

I am confident that I will do well at Sunrise Health Foods company. Thank you for your time. I look forward to hearing from you at your earliest convenience because I sincerely hope to discuss my application further through an interview.

Yours sincerely,

(Signature)

Peter Agyapong

Getting employment is often effortless if you understand the rudiments of writing an application letter for employment. Hopefully, you will not find it challenging anymore after reading the processes discussed above.

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Yen.com.gh also discussed how to write an application for admission to a school and everything you should include in the letter.

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