A job application letter gives the human resource manager an impression about the applicant. For this reason, care should be taken when drafting this letter. Use the provided tips given below on how to write an application letter for a job vacancy.
So, is it necessary for you to write a letter while applying for a job? Often at times, the answer to this question is yes. This remains true even in situations where your potential employer does not require you to submit a letter, going the extra mile and submitting one that highlights your achievements and skills will help capture the attention of the hiring manager.
What is a job application letter?
A job application letter, also known as a cover letter, should be sent or uploaded with your resume when applying for jobs. The picture above is an example of a sample application letter for job vacancy.
Writing this letter can seem like a challenging task. However, if you take it one step at a time, you’ll soon be an expert at writing an application letter which will land you the job of your dreams.
How to write a letter asking for job
Before you begin your letter, make sure you are ready. Writing an official letter needs a calm mind and a good research about the job you are seeking as well as detailed knowledge about the company you want in. Consider what information you want to include (keeping in mind that space is limited). Steps on how to write a letter asking for job are mentioned below:
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Make sure your document is aligned to the left.
Start your letter by adding the current date details:
- Phone number
- Email address
- Personal website (if you have one)
- LinkedIn profile
- After giving your information you need to give the company’s information. You need to include the name of the employer to whom you are applying for the job, his title, name of company and address.
How to write a formal letter for job vacancy?
To write a formal letter start with properly addressing the person whom you are writing to. Don't write “To whom it may concern”. If you don’t have the hiring manager’s name, a simple “Dear, Department Hiring manager” will do.
Write a short and attractive paragraph about what attracted you to the job
Write something about the company and what you like about the company. After that, you need to explain why hiring you will benefit the employer. Write about something you have not included in your CV.
When you explain how you can contribute to the company, remember that you want to put yourself in the shoes of the hiring manager. It’s about how your contribution will help the company, not how the company will help you.
Conclude your letter by thanking the hiring manager and ending with a statement like, "I look forward to hearing from you at your earliest convenience".
Finally, you have to sign off your letter by using “Yours faithfully”. After you sign off, write your full name on the last line, and consider including a signature.
How to write a good application letter
To write a good application letter you have to write a short and attractive letter. Clearly mention your skills in the letter. Don’t repeat your resume. Instead, try to give something different which is not mentioned in your CV.
To write a good application letter never use the phrase like “My name is-------, and I am applying for the position as_____”. The company already know this, and you’ll sound inexperienced.
Don’t get too sappy, and keep it short. However, showing the human side of yourself with a brief and relevant story, shows that you’re more than just facts on a piece of paper. Follow these tips on how to write an effective application letter for employment:
Use the format of a business letter when writing
This will ensure that all the relevant details are included in the letter. Your contact information should be included at the top of the letter, the date when you wrote the letter, and the contact information of your potential employer. Also ensure that you have added salutation in the beginning of the letter and left your signature as you end your letter.
In your letter, tell the hiring manager how you will be of help to the business or company. Point out specific circumstances where you demonstrated abilities or skills that will be of help to the job that you are applying for, more so, those skills that have been requested in the job advertisement. Where possible, show examples of why you were valuable to a company.
Get the keywords from the job description and use them in your letter. Creatively use this words in your letter so as to get the attention of the hiring manager. This will also go a long way to show the employer that you are good fit for the company.
Employers will most likely do away with a letter that is ridden with errors. It is, therefore, wise for you to proof-read your letter. If you have friends around, you can also ask them to read it through so that they can help you to eliminate all the errors.
What to include in each section of the letter
A good letter should have certain sections so that it can be an effective communication tool. These sections include:
A letter of application needs to start with a heading that has both your contact and that of your employer - name, address, phone number, email. The date should come next. If you are sending an email as opposed to physical letter, put your contact information after your signature, at the bottom of the letter.
Salutation is a polite way of exchanging pleasantries with your employer. Begin with Dear sir/madam followed by their name.
Body of the letter
Break the body into three unique parts.
Talk about the job that you are applying and how you came to know about it.
Pararaph 2 - the second last paragraph
Write creative facts about the information you've collected about the employer and how you will meet their needs exhaustively.
Thank the employer and give a follow-up detail.
Sign off with a polite close e.g Sincerely or Best.
Put your signature at the very end of the letter.
If following this format when writing the letter, you can chose to download and modify an application for employment letter template to suit your needs.
Writing guidelines for job application letters
Potential employers and hiring managers have some type of expectations when hiring. It is, therefore, wise for you to send a letter that is meant to meet this expectations. The best way to do this is by following this writing guidelines.
This letter should not be longer than one page.
Format and Page Margins
The letter needs to be single-spaced, and must have a space in between paragraphs. Also, use 1" margins and ensure that your text is aligned to the left.
Use the conventional fonts e.g New Times Roman, Calibri or Arial, with a 12-10 points font size.
Example application letter for a job vacancy
Few examples of application letters for a job vacancy are given below:
The above two pictures are samples of application letter for a job vacancy. The application letter should be similar to the above pictures. You can write your job application letter using these samples as inspiration.
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